- Mission description and status of all ships & stations
- locations of the ships
- list new discovered aliens, planets, stations/bases, anomalies
- monthly: max. 3 suggestions for crewmembers to be promoted (name, current rank and department) - max 1 suggestion with fleets that have less than 3 ships
- list of names, ranks, departments and ships of insufficient posters
- list of names, ranks, departments and ships of new crewmembers
- list of names and departments and ships of resigned crewmembers
- list of names and rank of crewmembers that switched departments (plus old & new department)
- list of disputes between crewmembers (names and ships of crewmembers, nature of disputes)
- Extra comments
Notes:
- This report is always written by the Division CO. If he is unavailable, he appoints someone to do it for him. If nobody appointed, and the division does not have a XO to take over this task, the division supervisor takes on this job.
- He writes his report WEEKLY, after receiving the reports from his ship's captains
- In fact, this report is a global report of all the reports he received from his captains, with his own additions if necessary
- It is the RESPONSIBILITY of the division CO to make sure that his captains report to him weekly. If they do not, he must assure they do
- He posts his report on the forum assigned for his division in "Starfleet HQ Board" (every division has their own forum there, so there you find your own, in where you post your report)
- The suggestions for promotions are only to be added to the report once a month, preferably the first one of the month
- The division CO is responsible for assigning missions to his ships
- The Division CO is responsible for updating the website of his division (with the exception of avalon & starphoenix division)
- The Division CO interferes with problems and disputes, if necessary
- Important: the Division CO maintains the division board (adjusting rank titles of new officers, maintaining & moderating forums or adding forums)